Multilingual Documentation Engine
Documentation production was a hard ceiling on how many markets the business could serve simultaneously. and no one had quantified it until the cost showed up in missed tenders.
- Timeline
- 6 week initial deployment: database structuring and template build in weeks 1, 3, system integration and pilot output review in weeks 4, 5, full library generation and publication in week 6. Ongoing model and glossary refinement in subsequent months.
- Scope
- Product specification database audit and structuring, document template design to EN/CPR compliance standards, foundation model prompt architecture for each document type, DeepL Pro terminology glossary build, CRM integration for RFQ assembly, review workflow design (human sign off retained for all compliance critical outputs), staff training.
- Model
- Human review checkpoint retained for all CE Declarations of Performance before submission, system drafts, compliance officer approves. Commercial datasheets and application guides go to market on auto generated output with periodic spot check review. Terminology glossary owned and maintained by the technical sales team.
The outcome
Documentation time reduced by 78%; sales team freed from 60+ drafting hours per month; 4 language library built in 6 weeks.
Findings
What we built it around.
Foundation model API integration with structured product specification database
EN and CPR aligned document template layer with dynamic field population from test certificate archive
DeepL Pro translation integration with managed technical terminology glossary (EN/DE/FR/PL/AR)
Automated Declaration of Performance generation mapped to current Notified Body test data
Version control and audit trail for all generated compliance documents
CRM integrated RFQ response assembly, buyer specific documentation packages compiled on demand
Results
What changed.
Documentation production time reduced by 78% across datasheet, DoP, and application guide output, from an average of 4
5 hours per document to under 1 hour including review
Multilingual technical library covering 4 languages (EN/DE/FR/PL) built and published within 6 weeks of system deployment, previously existed only in English
Sales team documentation workload reduced by an estimated 62 hours per month, redirected to qualification and follow up
RFQ response time cut from 3, 5 days to same day for standard product inquiries, with measurable improvement in early stage tender inclusion rates
CE Declaration of Performance documents brought into sync with current test data for the first time in 18 months, removing a latent compliance exposure
Takeaway
Documentation time reduced by 78%; sales team freed from 60+ drafting hours per month; 4 language library built in 6 weeks.
Manufacturing,
Start a discovery
Most engagements begin with a conversation about context.
We do not send a proposal before we understand the problem. Start by telling us about your decision context. We will identify the highest leverage intervention areas before any scope is agreed.